Administrative Assistant I - 527042
Job no: 527042
Work type: Regular Full-time (Benefits eligible)
Location: Tuscaloosa
Categories: Administrative / Professional
Pay Grade/Pay Range: Minimum: $16.63 - Midpoint: $19.95 (Hourly N3)
Department/Organization: 200019 - Capstone Center for Student Success
Normal Work Schedule: Monday - Friday 8:00am to 5:00pm
Job Summary: The Administrative Assistant I provides administrative support for the operations of unit. Performs routine and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Operates standard office equipment such as personal computers, copiers, fax machines, etc.
Additional Department Summary: This position assists in the operations of the Capstone Center for Student Success. Oversees program and Center support, general office, administrative and secretary duties with variety and complexity. Acts as liaison with internal and external departments, manage budget records, reconcile departmental purchasing card, supervise student employees and approves student time, compiling and maintain data and preparing reports, completes personnel action forms, purchasing office and center supplies and computer peripherals. Manges general office functions to include managing staff calendars and appointment scheduling. Coordinates and arranges meetings. Communicates regularly via phone and email to answer student, parent and UA community questions about the Center.
Required Minimum Qualifications: High school diploma or GED or higher.
Skills and Knowledge: Administrative/office support experience. Outstanding organizational and communication skills. Ability to multi-task and function with a high level of independence. Professional written communication and phone etiquette.
Preferred Qualifications: Experience with Concur, Banner, ARGOS, Astra, SLATE, DegreeWorks, PageUp and University of Alabama polices and procedures related to budget, purchasing, hiring, licensing, reporting, and supervision.
At least two years of experience in an administrative position and associates degree. Supervisory experience of professional or student staff.
Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster.
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