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Pay Grade/Pay Range: $8.50/hour

Department/Organization: 240102 – Intercultural Center

Normal Work Schedule: Flexible; Monday - Friday, 10 to 20 hours per week

Note to Applicants: Applications must include a resume along with Fall 2024 and anticipated Spring 2025 class schedule and hours of availability. References are required for this position. Applicants must include the names and contact information of 2 to 4 references (2 professional and 2 academic preferred) that may be contacted.

Job Summary: The Conference Coordinator handles all functioning and operations of the Intercultural Center including serving as the Center’s Welcome Desk receptionist during the daytime and evening hours of operations. Reports directly to the Graduate Student Assistant and Intercultural Center Administrator. Serves as the Center’s Welcome Desk receptionist during evenings and weekends. Works the front desk, distributes communications, files, researches, and takes inventory. Maintains a working knowledge of current and upcoming divisional events, programs, and active reservations. Answers incoming telephone calls and answer questions regarding the Center, its purpose, and tours. Prepares campus correspondence mailings, emails, and errands. Establishes and maintains strong customer service and morale with all guests. Maintains records of incoming and outgoing guests of the Center.

Additional Department Summary: The Intercultural Center (IC) advances The University of Alabama’s mission by serving as a resource and liaison for students, staff, and faculty to learn from, learn with, and learn about each other. The IC welcomes over 5,000 students, faculty, staff, and external guests/visitors to the Center every semester through co-curricular programs and initiatives offered by the Center and the Division of Opportunities, Connections and Success.

In an effort to create an environment that fosters the connections of engagement through programming and co-curricular partnerships and activities, the Conference Coordinator will assist in all functions of the office to help educate individuals of the student body, faculty, and staff members that are aligned with the University’s Strategic Plan.

Required Minimum Qualifications: Current University of Alabama undergraduate student. Ability to maintain a minimum of 2.50 cumulative GPA. Ability to work events in the early mornings, late nights, and weekends. Ability to lift up to 20 lbs. Ability to work 20 hours per week during the academic year and 40 hours per week during the Summer 2025.

Additional Required Department Minimum Qualifications: Must provide a copy of class schedule(s) and an unofficial transcript if selected for interview. Must be willing to sign a statement of conduct and a statement of confidentiality. Must participate in a training program.

Skills and Knowledge: Ability to adapt quickly to change. Ability to work well independently and on a team. Ability to think through project details and foresee potential problems. Strong organizational skills and keyboarding skills. Working knowledge of Microsoft Office Suite, iOS systems, OneDrive, Google Drive, and UA Box. Working knowledge of basic office equipment and machines. Excellent communication skills. Excellent customer service skills. Good judgement skills and the ability to use discretion. Ability to attend monthly professional development team meetings.

Preferred Qualifications: Ability to be awarded Work Study through Financial Aid and Scholarships; OR an approved worker through the Intercultural Center.

Enrollment Requirements: Applicants must meet enrollment requirements to be eligible for on-campus student employment. Applicants must be enrolled in a UA degree program and meet minimum credit hour requirements during the academic year: Undergraduate Students must be registered for at least 6 credit hours during fall/spring semesters; Graduate Students must be registered for at least 4.5 credit hours during fall/spring semesters; International Students must be registered full-time (Undergraduate = 12 credit hours, Graduate = 9 credit hours) during fall/spring semesters. Enrollment requirements must be maintained for the duration of on-campus employment. Individual hiring departments and programs may also have additional eligibility requirements for employment.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants to and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster